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Quotation (offer) is a trade document which, with a view to concluding a contract, sets out the conditions under which the goods are offered. In exporting, the terms quote, offer sheet and price sheet may be used instead of quotation. The basic information that an export quotation should have includes a description of goods, trade terms (e.g. FOB, CFR or CIF), unit price, packing (packaging), means of delivery (e.g. ocean or air), delivery time, and payment terms. No strict form is used in the quotation. Using the company letterhead for a general quotation is quite common.
Instructions for Preparing the Export Quotation Worksheet
The Export Quotation Worksheet serves to ensure that all items of cost in the fulfillment of the transaction are made known, as appropriate, included into the full quotation offered to the prospective buyer.
- Provide a brief but clear description of the product has to be a subject of the transaction expected.
- State the country of destination to which the seller has to consign the goods.
- Indicate the terms of payment for the goods taking into account any costs the seller might incur based on the payment term.
- Propose the rule of Incoterms (2010) – necessary to calculate delivery costs.
- State exactly the point of delivery (in accordance with the rule of Incoterms).
- Assign the unique reference (number/letter code) to this transaction and corresponding supporting documents.
- Determine approximate physical dimensions, gross weight an total cube – necessary to define transportation costs.
- Propose a mode of transportation for the main carriage or an intermodal one (in accordance with the rule of Incoterms).
- Total proposed selling price for the product itself.
- Cost of special export packing/crating (if any) requested by the byer or required for the movement of the goods.
- Costs of pre-carriage (in accordance with the rule of Incoterms) to get to the initial point of the main (international) carriage.
- Costs of the main carriage (all surcharges and other ancillary fees/charges has to be included).
- Costs of cargo insurance. In the case of CIP or CIF, this amount may be presented in the separate line. If the seller pays the cargo insurance, this amount may be included in the price of the goods.
- Determine and indicate any other fees and charges could be arisen in concluding the transaction.
- Total amount sought to be recovered from a prospective buyer for the present transaction.
See also: Оферта
- ↑ Export-Import Quotations | http://www.export911.com/e911/export/quote.htm
- ↑ compiled on the basis of materials revealed at http://www.unzco.com/forms/instructions/EQWinstructions.pdf